8.- Division Rules and Regulations

8.1. – General.

8.1.1 – Every country is eligible for one IVAO™ Division. The division callsign will be in the format of IVAO-XX where XX represents the country ISO code. Applications from country residents are preferred and will take priority due to local knowledge and time zones.

8.1.2 – Superseded

8.1.3 – IVAO™ Executive reserves the right to approve or deny establishing a division. IVAO’s Executive can assign a person of their choice to establish a division or to maintain it if necessary.

8.1.4 – Divisional Directors and Assistant Directors are appointed by IVAO™ Executive. Divisional staff may be appointed by the Divisional Director / Assistant Director. IVAO™ Executive reserves the right to deny any divisional staff appointments.

8.1.5 – Every division shall have an active Director and Webmaster at all times.

8.1.6 – Divisional Directors are responsible for sending a divisional report to Executive upon request.

8.2. – Division requirements.

Basic requirements for creating a Division are:

The minimum number of members in the candidate Division has to be 50. 50% of these members have to be native or reside in the country. The project for the creation of a new Division has to be presented to the Executive by the proposed DIR. The DIR needs to have the rating of SPP and APC (ex C2/SC).

In addition, the minimum age for the new Director is 21. When the project is presented, assuming that the previous requirements have been fulfilled, the following operational staff positions must be covered from the beginning: TC, EC, MC. Again, at least 50% of the staff of the Division should be native or resident in the moment of the opening of the Division. 75% of native/residence staff should be achieved after a maximum period of 12 months.

The proposed DIR will send an official statement of commitment plus a copy of a valid legal ID card/passport to the Head of the Executive (IVAO-DIR).

The WM of the new Division will send to LD and LAD a copy of the whole website in a compressed file. This file will be updated as and when major changes are made to the Division website.

8.2.1 – A division can have the following staff positions:

- Division Director (XX-DIR)

- Division Assistant Director (XX-ADIR)

- Flight Operations Coordinator (XX-FOC)

- Flight Operations Assistant Coordinator (XX-FOAC)

- ATC Operations Coordinator (XX-AOC)

- ATC Operations Assistant Coordinator (XX-AOAC)

- Special Operations Coordinator (XX-SOC)

- Special Operations Assistant Coordinator (XX-SOAC)

- Training Coordinator (XX-TC)

- Training Assistant Coordinator (XX-TAC)

- Events Coordinator (XX-EC)

- Events Assistant Coordinator (XX-EAC)

- Membership Coordinator (XX-MC)

- Membership Assistant Coordinator (XX-MAC)

- Webmaster (XX-WM)

- Assistant Webmaster (XX-AWM)

- VARTCC/FIR Chiefs (if more than one FIR in the division)

- For some departments, the Division can have Advisors, for example: for the training department

.- Depending on the size of the Division, IVAO™ Executive can advise more or less staff positions

8.2.2 – All division staff members must comply with the IVAO™ staff-requirements which can be reviewed here.

8.2.3 – Members can only be staff in one division, unless approved by Executive.

8.2.4 – The division coordinators must work in full cooperation with the corresponding departments at IVAO™ Executive and in other divisions.

8.2.5 – Divisions must provide a website for their members. As well as all relevant information about local ATC procedures this website should contain the necessary information about all IVAO ™ services. The use of popup windows, banners and any other forms of advertising must not be used without the agreement of Executive. It must be viewable in a resolution of 800×600 and be checked in any modern browser. More info can be found here. A redirect URL like “http://xx.ivao.aero/” will be provided by the Logistics Department.

8.2.6 – The division DIR will be responsible for the contents of the division website.

8.2.7 – Divisions must check the correctness of the information in the IVAO™ database regarding the actual data related to their division. Corrections and updates should be sent to ATC Operations department.

8.2.8 – For all information about airports, airspace, frequencies, callsigns, sectorfiles etc, published on the division website, the information should be taken from the IVAO ™ database (see 8.2.7).

8.2.9 – Only IVAO™ mailing lists and IVAO™ forums are allowed for communications between staff and users and amongst the users.

8.2.10 – Divisions must organise and coordinate events and training for the users within their division. These events and training sessions should not only be published on the division website but should also be advertised throughout the Flightsimmimg community.

8.2.11 – The contents and knowledge for theoretical and pratical exams should be equal for all divisions. Tests within divisions will be done by local examiners. Theoretical tests will be in the English language in order to prove a basic knowledge of the international “ATC” language.

8.2.12 – Divisions must not have their own theoretical and practical exam system unless permitted by the IVAO™ Training Department. All theoretical and practical exams must be done through the systems supplied by IVAO.

8.2.13 – Division staff must set an example to division members by behaving correctly at all times as described within the IVAO™ Rules and Regulations.

8.2.14 – In addition to 8.1.5 and 8.2.1 the order of preference of appointments within division staff is TC then EC. The remaining positions can be allocated as required within the division.